Property & Fleet Manager

Facilities Department, Surrey Based

Regular Full Time  |  Grid 50 ($52.05 - $54.30/hour)  |  Anticipated Start: December 15, 2024  |  Reporting to: Director, People & Culture

Pacific Community Resources Society is committed to diversity and inclusion and encourages applications from people of all gender identities and expressions, persons with disabilities, Indigenous peoples, and visible minorities. Persons who anticipate needing accommodations for any part of the application process may contact our HR department at hr@pcrs.ca. Personal information will be kept confidential.

Opportunity

The Property and Fleet Manager reports to the Director of People and Culture and is responsible for the proactive maintenance and operations of program facilities/worksites, and agency vehicles. The Property and Fleet Manager is a member of the management and administrative team. In this role you will work collaboratively as a team member to achieve strategic objectives. This position will be responsible for the development of systems and procedures to enhance our Property and Fleet Management capacity to deliver high quality, accountable services to our community.

PCRS has approximately 20 locations in Vancouver, Surrey and Chilliwack, including residential and commercial property (leased and owned) with primary purposes being programming, office, and over 100 units of supportive housing.

This position will require a flexible schedule in order to respond to organizational needs. Regular work duties or on-call/emergency response may involve some long work days and/or weekend work.

Responsibilities

Leadership:

• Demonstrates strong, competent leadership for team members to guide them in reaching their full potential and meeting their objectives, which support achievements of our agency goals.  Specifically, these responsibilities include but not limited to mentoring, coaching and guidance to all team members.
• Provide clear communication with site leaders to ensure they are informed of timelines for both repairs and project based work. 
• Accountable for employee-oriented activities including but not limited to employee engagement, development and performance management, hiring and retention.
• Supervises facilities staff including: maintenance and customized employment support staff.
• Works collaboratively with service delivery staff to ensure program and resident needs are met while ensuring organizational strategic objectives, health and safety and other compliance needs are met.

Fleet Management:

• Provides oversight to all fleet management services.
• Manages fleet maintenance, records, and ensures inspections are up-to-date.
• Liaises with ICBC regarding fleet insurance, coordinates fleet insurance, including cost allocation and certificate distribution.
• Maintains a fleet replacement plan and arranges leases/purchases based on program requirements.

Facilities/Worksites:

• Maintains a working knowledge of funding programs for capital and operating funds for agency programs, including BC Housing funding.
• Fully understands and operates within the parameters of BC Housing contracts as necessary.
• Develops and updates Capital Plans.
• Works with Program leadership to ensure inspections and preventive maintenance are completed according to established maintenance schedules.
• Accountable for ensuring compliance to all legislated, organizational, and industry-related requirements and guidelines including but not limited to environmental, health and safety, and building standard requirements.
• Maintains approved vendor list for the agency; obtains and maintains records of quotes as required.
• Manages projects to ensure work quality and completion on-time and on-budget.
• Prepares minor and major capital needs proposals and quote packages.
• Plans and coordinates all building systems installations, refurbishments, commissioning and decommissioning of sites, and capital furniture.
• Oversees selection and performance of external contractors including: custodians, technicians, groundskeepers, trades.
• Maintains records of replacement reserve expenditures.
• Reviews, understands and maintains a record of warranties on equipment.
• Provides oversight on construction, remodeling, repairs and maintenance to facilities and vehicles.
• Liaises, as needed, with BC Housing and other funders with regards to maintenance issues.

 Property Management:

• Works with leadership on enhancing organizations residential and commercial property management capacity including:
  • Liaises with landlords and vendors regarding repairs and maintenance issues.
  • Escalation support for tenant issues.
  • Commercial tenant management.
  • Tracking and allocation of building operating costs.
• Develop plan for preventative maintenance and capital project work for each site.

Qualifications

• Bachelor’s degree in a related field or equivalent vocational or property management training, education and experience
• 5 years leadership experience in a related field
• Criminal record check including the vulnerable sector
• Class 5 Driver’s License, acceptable driving record, reliable vehicle with business insurance

Additional Assets

• Experience as a facilities/property manager or relevant experience
• Well-versed in technical/building operations and facilities management best practices
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Demonstrated ability to independently organize work and monitor maintenance and repairs by tradespeople
• Knowledge of and commitment to principles of accreditation
• Knowledge of basic accounting and finance principles
• Advanced MS Office skills including proficiency in Excel
• Good analytical/critical thinking
• Familiarity with the not-for-profit sector an asset

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About PCRS

Pacific Community Resources Society (PCRS) is a large not-for-profit agency that serves some of the most vulnerable people in our communities from Vancouver to Hope. We work with youth and vulnerable adults in the areas of education, employment, housing, substance use and mental health, and youth and family support services. We are CARF Accredited and a Certified Living Wage Employer.

We are grateful to operate on the traditional, ancestral, and unceded territories of the xʷm əθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh), Qw'?ntl'en (Kwantlen), se’mya’me (Semiahmoo), sc̓əwaθən məsteyəxʷ (Tsawwassen), q̓ic̓əy (Katzie), kʷikʷəƛ̓əm (Coquitlam), qiqéyt (Qayqayt), máthxwi (Matsqui) and Stó:lō Nations.

Our Vision     Everyone thriving in strong, healthy communities!

Our Mission   To inspire healthy and inclusive communities through leadership and collaboration.

Our Values    Advocacy, Diversity and Inclusion, Empowerment, Service Excellence, Stewardship, Well-being

We Offer Our Staff

• Equitable Base Pay – we are a Certified Living Wage Employer
• Generous paid vacation time, personal time, sick time; additional paid time off for life events
• Additional paid holidays, ex. Easter Monday, Boxing Day *
• Extended health, prescription, dental & vision care plan, with 100% Employer-Paid Premiums*
• Disability and Life Insurance Coverage *
• Employee & Family Assistance Program including preventative health & counselling *
• Membership in the Municipal Pension Plan with generous employer contributions *
• Flexible schedules and earned time off program *
• Full-day agency orientation and extensive training, with regular ongoing performance evaluations
• In-house digital and classroom learning opportunities; staff funding for professional development *
• Opportunities to use your voice & participate in committees on policy, wellness, safety, EDI, etc.

* Eligibility will vary depending on terms and role requirements – details for this posting will be provided on request.